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When you issue a version, each option shows what one person pays. The customer page, the itinerary PDF and Word file, and the Quotation PDF all show the same figures.
Versions issued before this change show only the total, as they did. Issue a new version to show the rates.
You do not have to issue to see them. The Preview shows the same rates. See See the customer’s view before you issue.

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The lines you see

The Price section of the customer page shows only the lines the trip has.
  • Per person sharing double – the first line, and the largest one. It always shows.
  • Per person sharing triple – only when the trip has a triple room.
  • Single supplement – what one adult pays on top, for a room alone. Only when the trip has a single room.
  • Child, no extra bed – with the ages, for example 2–5 years. Only when a child is travelling.
  • Child with extra bed – with the ages. Only when a child is travelling.
  • Total price – under the rates. It is what this group pays. On the Quotation PDF the column is called Total for 2 adults.
The option cards at the top of the page do not show a price. The itinerary PDF and Word file and the Quotation PDF are not changed. On the Quotation PDF there is one row for each option and one column for each rate. The total is the last column. It stays on one page.
The Price section: Per person sharing double USD 553, then the total price USD 1,106
The Quotation PDF: one row per option, one column per rate, and Total for 2 adults last

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How each figure is made

  • Double: each hotel’s double room for every night, divided by two. Then the car, guide, entries and extras, shared across the adults. Then your margin and taxes, as in Costing.
  • Triple: the same, with each hotel’s triple room divided by three.
  • Single supplement: the single room minus half a double, for every night.
  • Child: the hotel’s own child price for each age band, for every night, plus the child’s own entries.
The figures on an issued version are worked out once, when you issue it. They are saved with it, so the page and the PDF always agree. A version that was already sent never changes. The Preview works them out again each time you open it, from the saved costing, so it can change until you issue.

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A dash instead of a price

A line shows — when a hotel in that option has no price for it. Localflow does not guess. A note says: ”— means the hotels in this option don’t offer it.” The note shows only when a line on the page shows —. If the hotels have different child ages, each age band is shown only where every hotel has a price for it.

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When a hotel’s single price is missing

Most hotel price lists give a single and a triple price, and those fill in by themselves. If a price list does not, or you typed the hotel in by hand, Costing asks once.
1

Open Costing

Open the trip and go to Costing. Choose the option.
2

Find the note

Look for Single supplement unknown for the hotel and town, for example “Mandara Resort, Mirissa”.
3

Add the price

Click Add the single price. Type the hotel’s price for a room for one adult, for one night. Press Enter.
4

Done

The note goes away. Costing saves by itself. The price is kept on that stay and used for every version from then on.
This price changes only the Single supplement line. It never changes a total.
Costing Hotels with three lines: Single supplement unknown for each hotel, each with Add the single price