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Once you issue a version, for example V1, Localflow keeps it exactly as it was. The customer’s link shows that version. When the customer asks for a change, you make it and issue a new version: V2, then V3, and so on.

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Why a new version

  • The customer must see the same prices and days that you sent. A sent version never changes behind their back.
  • You keep a record of every version you sent.
  • Each link opens one version. Make a new link, or email the new version, after you issue it.

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What you see after a change

When the costing matches a sent version, Costing stops saving by itself. Instead you see Save costing at the top, with Undo.
The trip header after a change to a sent costing, with the Save costing and Undo buttons
Press Save costing to keep your change. Saving a sent costing makes a new version.

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Issue V2

1

Open Review & issue

The status line says The trip changed since V1. Ready to send V2.
2

Click Issue V2

A box opens. It shows the options, the price, and Replaces: V1, which stays as it was.
3

Choose the price shown

Under Price shown to the customer, pick Total only, Section totals or Every line.
4

Write the reason

Type the Reason for the new version, for example “One more night in Colombo, as you asked.”
5

Issue

Click Issue V2. Then email it or make a link, as for V1.
Review & issue showing The trip changed since V1. Ready to send V2, with the Issue V2 button
The Issue V2 box with Options, Route, Check, Replaces, the price choices and the reason box
Always type a reason. If you leave it empty, Localflow sends a short fixed sentence, for example “The trip changed. The new prices are below.” It does not say what changed.

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See what changed

In the Sent list, open the ⋯ next to V2 and choose What changed in V2. Each change shows the new value and what it Was.
What changed in V2: Standard price USD 1,179, up USD 73, was USD 1,106

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What stops you issuing

Only one thing blocks a new version: a hotel whose price-list dates changed under its rate. It shows as, for example, “Galle · new dates”. Choose Use the new price or Keep the old price. Everything under Notes (for example “km to check”) does not stop you issuing.
An older version issued before 12 November has no price per person by room sharing. Issue a new version to show it. See Prices per person.